Westcorp Property Management

Community Events and Marketing Coordinator

Posted Date 1 month ago(2/25/2020 12:18 PM)
Job Category
Event Planning
Job Type
Part Time
Property Name
Corporate Head Office
Job Location
# of Open Positions

Position Summary

The Community Events and Marketing Coordinator is part of the events and marketing team and has the primary purpose of supporting resident and community engagement, event support, and marketing initiatives. This team member is a dynamic individual who is passionate about planning events that foster connection and sense of community and engage both tenants and residents. This role aims to provide industry leading levels of customer service and first class facilities while recognizing and realizing cost efficiencies.


Who You Are:

  • You have a passion for events that have polish and create engagement
  • You understand different types of events and are always on the look out for new trends and things to bring to life
  • You have mad skills with customers, and guests – and you create an unreal experience for them and manage them appropriately
  • You are adept with managing partnerships and relationships with vendors and key stakeholders
  • You can handle taking charge, solving problems, and have serious hustle
  • You have marketing chops that allow you to propel the communications and promotions of your event
  • You work well when collaborating with others, you are astute at gaging a crowd and acting/leading/responding accordingly, and you are always up for giving and receiving feeback
  • You are a problem-solver have mastered “figuring-it-out” and have a black-belt in Google-Fu
  • You can run projects inception to completion
  • You are curious and love learning; you take experiences, processes, and practices to the next level
  • You are a strong written and verbal communicator, especially in sticky situations
  • You are comfortable working with a team that provides candid feedback and works move the needle daily
  • You are a responsible and diligent individual who is a teamplayer and takes ownership of their projects    

Key Responsibilities

Event Planning and Execution

  • Plan and execute engaging events that create a sense of value
    • Planning is to be strategically done with the support of the Marketing team and is to be aligned with the values and vision for each property that requires events
    • Curate a wide variety of events to appeal to a variety of preferences
    • Leverage current happenings, holidays, and events to drive and enhance events
    • Coordinate all logistical aspects of the event, including sourcing service/product providers
    • Manage budgeting, vendors, and communications; including all event agreements
    • Create knowledge management for each event and ensure communication is clear to and between keystakeholders
    • Generate partnerships that build business for Westcorp and our tenants
    • Create communications plan for each event and monthly calendar (ex. newsletter, eblasts, website, social)
    • Complete and circulate monthly outcomes and reporting
    • Train Security Staff on after hour’s event management and assist with the training of security personnel as required for after hours follow up
    • Compete monthly reconciliations and variance reports
    • The goal: create a sense of engagement and belonging including extraordinary customer service and elements of delight and surprise
  • Manage the rentable spaces
    • This includes and isn’t limited to: conducting daily walk-throughs to ensure that managing bookings (private theatre, private dining room hall), resolving queries, preparing the booked spaces, and educating users of the space
    • Communicate any operational issues to the team and manage solutions
    • Complete and circulate monthly reporting
    • Doing these duties in a timely manner
    • The goal: manage a seamless booking experience and create value that has tenants and residents wanting to continually live and work here
  • Champion Diversions and the brand
    • This includes and isn’t limited to: being the face of Diversions, noting any operational issues with the facility and communicating them, resolving queries, building relationships
    • Regularly meet and update key stakeholders including the marketing team, leasing teams, and property management teams
    • Capture moments of the brand and activation for use on digital platforms
    • Doing these duties in a timely manner
    • The goal: create value that has tenants wanting to continually live here
  • Be an ambassador and team player for Westcorp

    • Execute all work in a safe, professional manner in compliance with Occupational Health and Safety Legislation.
    • Ensure local, provincial, & federal laws and regulations are being observed at the community
    • Ensure comprehension and compliance with all Westcorp Playbook policies
    • Complete other duties as assigned




Required Skills & Abilities

Required Skills and Abilities:

  • Ideally Post-secondary education in marketing, event-planning, communications, or related field
  • 1-3 years of relevant experience
  • Standard First Aid or NLS certification (Lifeguard) an asset
  • Highly proficient computer skills and knowledge of Microsoft Office (MS Word, Excel, Front Page, Outlook, Publisher, PowerPoint)
  • Experience in Adobe Creative Studio or other design programs an asset
  • Must be available to work evenings and weekends as required
  • Must be an outgoing individual who is socially inclined with strong interpersonal skills
  • Exceptional communication ability, written and verbal
  • High degree of professionalism and dedication to all stakeholders
  • Must be flexible and willing to change roles or responsibilities as required
  • Security clearance required upon offer of employment
  • Possess sensational customer service philosophy
  • Must have own vehicle and valid driver’s license
  • Highly organized, results oriented and ability to work in a multi-functional team environment
  • In alignment with our Westcorp Values:
  • Integrity, Vitality, Accountability, Results, Collaboration, Learning and Innovation


Westcorp thanks all applicants for their interest in this career opportunity. Please note, only those candidates considered for the position will be contacted.


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